For the same reasons I mention below, shared OneDrive files can become inaccessible if someone leaves the organization and you lose all those files.įiles in a Team are stored in SharePoint. Try to minimize the amount of file sharing in private chats. You'll find a Microsoft Teams Chat Files folder in your OneDrive. When you're sharing files in private chat, the files are actually uploaded and shared from the sender's OneDrive. When you're storing files in a Team, you're already making the most of a SharePoint team site, as mentioned above. SharePoint is the file tool behind a Team and channel OneDrive is what’s used when you share files in a private chat. It's just accessed through a different place. When you use Teams, you're using either SharePoint or OneDrive already. Well, that's kind of a trick question, actually. And if you don’t know what metadata is, that’s totally fine. But metadata, even if you love it, isn’t really necessary in your OneDrive because you generally know your own folder hierarchy. The main feature difference? OneDrive doesn’t support metadata. In fact, OneDrive is actually just a single SharePoint document library in a single SharePoint site just for you, but with a different logo. OneDrive and SharePoint have the same underlying design and features. Where SharePoint and OneDrive are similarįirst, let’s talk about what’s similar between the two.
So, when I reference SPO-SharePoint Online-it’s also applicable to files in Outlook Groups, Yammer, and Teams. But it’s still a team site in SPO, plain and simple. The Files tab in each app is actually a SharePoint document library in the background you just happen to access it and edit files through a different interface. Once you know how to use them, you’ll probably never go back.Īnd if you’re using shared files in Outlook Groups, Yammer, or Microsoft Teams, you’re using SharePoint Online in the background. And it’s not difficult at all to juggle the two.
Yep, that’s right, you want to use them both. SharePoint and OneDrive have notably different reasons to use them and you should employ them in the way they’re really meant to be used.
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